Computerization Of Staff Record

INTRODUCTION
Right from the outset, man is prone to keeping records, without record keeping, there couldn’t be effective management in administration. Due to the fact that man is forgetful, it is not easy to have everything on the brain although man has the tending to obtain much quality of information, and maintain that for a particular period of time after which the information may die down the idea of record keeping is necessary in all human endeavor. The early man used the ideology of stone in its manage of events and essentialities. The need of man started to increase, for example quart for education come up, there in records must be known, the total number of student in a school year of admission and all other vital information also in hospitals, business outfits and other organizations record must be kept, so that this could be easily b e referred to at any particular time when the need arise. The bone of contention is how could these records be easily accessed, due to the demand in the word thus relating it down to a problem. Such problems are putting down the information. Faster, retrieving those lay down information as fast as possible, arranging them and doing arithmetic operations, perfectly without much errors. It now come to mind of man to build a computer ( A computer is any device capable of accepting information through its input devices processing it and providing the result through its output device and can as well store it). The reason for the invention of computer is to alleviate human complex nature of problem by applying computer in solving those problems. Hence the researcher work looks at the application of computers to one of these problems, which is recorded keeping with reference to staff record in Federal Polytechnic Nekede Owerri.

1.2 HISTORY OF THE FEDERAL POLYTECHNIC NEKEDE
In federal polytechnic Nekede, the type of record kept include students record, academic record and staff record. This project work is going to be based one on of the records kept, staff record. In the above school, staff are categorized into senior and junior staff. The admission and welfare committee sees that the federal polytechnic Nekede are disciplined and staff promotion are taking care of. In the end of a complex problem on how best to keep records f the staff evolve. This could easily be solve if computerization is implemented. In Federal Polytechnic, right form the outset, the method of processing data is manually and mechanically. This study counter it aim at reducing the problem encountered in keeping record
This has led to the suggestion that record in Federal Polytechnic should be computerized.

1.3 ORGANIZATIONAL STRUCTURE
RECTOR:
This is the chief executive of the polytechnic; he is responsible to the governing council for the implementation of policies of the institution. He also coordinates the activities of the polytechnic through some principle officers and head of department
DEPUTY RECTOR:
He is second to the rector. He takes over the running of the institution whenever the rector is no around as directed by the rector
REGISTRAR
This is the head of administration. He is responsibly to the rector for daily administration of the polytechnic
BURSAR:
This is the chief financial matter of the polytechnic
STUDENT AFFAIR OFFICE
He or she over sees the general welfare of the students in outside the teaching blocks.

DIRECTOR OF MEDICAL SERVICES
Over sees the day to day running of the polytechnic medical center, he makes sure that the medical center is well equipped, so as to give treatment to staff and students who need medical attention
HEAD OF DEPARTMENT
They help to strengthen and maintain student’s lectures relationship. They also attend to students and lectures. They over sees the activities of their respective department unit
CHIEF CIBRAIN
He or she helps for the smooth running of library by co-coordinating other staff works under.

1.4 PURPOSE OF THE STUDY
The aim of this project are channeled towards improving method of keeping staff record in the federal polytechnic Nekede. This goal can be realized throu9gh the following steps;
a. Analyzing the manual method of staff record and nothing the disadvantages
b. Defining the data processing, comparing it with manual data processing, bringing out the advantages
c. Finding out the best method of keeping staff record
d. Benefit of computerization
The above objective will be achieved using different tools and techniques as will be seen in later chapters

1.5 STATEMENT OF PROBLEM
In the polytechnic Nekede, since staff record is kept manually, several problem has seen encountered which includes
a. Delay in the processing of staff record
b. Lost of staff record sin transit
c. Human error in computation and duplication of a record
d. Wastage of paper materials
e. Inability to remove outdated records
This project is aim at bringing solution to these problem listed above by computerization of the staff record. This automatically changes from record keeping from manual to electronic method of data processing. A lot questions, which could be use evolved, are enumerated below.
a. What computer are all about
b. What extend will it fit the arrangement of staff records in federal polytechnic Nekede?
c. What damages will be bring about
d. Why are the implementation of the new system or idea, would vividly provide answer to these outstanding question above

1.6 SIGNIFICANCE OF THE STUDY
There is a convincing hope that this project will solve most of the problems encounter by this institution in its staff record. Among the numerous important are
a. Accuracy and speedy processing of information
b. Quick access to individual record
c. Improved file organization and management
This project will necessitate the modification and the refinement of the already existing techniques it will also serve as reference work for further resource

1.7 SCOPE OF THE STUDY
This project work has much to with file generation, file creation and file organization of staff record. In the course of the study, file security measure will be suggested to enhance keeping of staff record in poly Nekede. As a result of certain constants this research is limited in scope to few departments and the admission with other unit in polytechnic

1.8 ORGANIZATION OF THE STUDY
This project work aim at bringing into play the benefit of computerization of staff record in federal polytechnic Nekede, Owerri. This work is made up of five chapter, chapter one contains the introduction of the project topic, statement of the problems, objective of the study. Chapter tow contains the system investigation analysis and design of input form. Chapter four contain implementation while chapter five contains summary, conclusion and recommendation

1.9 DEFINITION OF TERMS
Computer: This is an electronic device that is capable of accepting data, process data and produce the result known as information. Ordinary, the computer accepts data as input process and it produces output
BUFFER
This is a temporary or intermediate storage unit used to hold data being transmitted between internal and external storage unit between output device and memory storage
ACCESS TIME
The time taken to retrieve data from a magnetic storage system
ALGORITHM
A set of instruction which processes information in a reasonable uniform way to achieve a set of goals often used in the specific content of mathematical problem solving
ASCII
American standard code for information interchange, a standardized system of representing letters, number etc in digital format, allowing basic text to be understand and correctly interpreted by all computers irrespective of their type ASCII is for text handling only, and does not extent to processing commands
BOOT
This is the process of starting up a computer system. There are tow types of booting namely
1. Warm booting and secondly cold booting
Warm booting: This is when a computer that is already on is restarted or reset, using the reset button or the combination of three keys CTRL
BENCHMARK
A standardized set or routine, is used to compare the performance of different computer program etc
BUG: A fault in program
BAUD:
A unit of measurement which devote the number of data bit transmitted in one second between on of equipment and author, particularly important in the content of modern and printers
DEBUG
To locate and remove the cause of problem in the executive of problem
FLOW CHART
A graphical representation of the sequence of computer operation in a program permitting the flow of processing to followed by the user
DOWN TIME
Any period when a computer system is out of action due to malfunction or maintenance
HAND SHAKE
A preliminary exchange of code information between two pieces of equipment before the actual data transmission starts. Hand shake is designed to ensure that equipment is fully compactable
OPERATING SYSTEM
An intermediate program which resides between the application program and central processing unit itself, and which co-ordinate various aspects of machine’s operation

DIGITAL LOGIC
The electronic circuit in a computer in which logic gates and logic circuit are used to handle binary information by extension, the term also applies to the digital principles underlying this process
BUBBLE MEMORY
A form of detachable memory module which does not loose its content when it is renewed form its socket in the computer
CAD (computer aided design)
An advance computer application which allow the drawing design and testing of ideals on screen
DEFAULT DRIVE
The disk drives, which a computer has been programmed of select it no specification has been given
EXPERT SYSTEM
A computer program or system, which incorporate a body of specialist knowledge contributed by experts in a particular field, thus allowing other user to draw on this knowledge common application includes law, medical research and geology, etc

INTERFACE
This is a means by which a piece of equipment communicate with other equipment. In micro computer interface one usually either of the parallel or serial type
MULTIPLEXERS
A device to combine the output from a number of sources so as to enable their transmission go through one common communication channel
PACKET SWICHING
The transmission of data along telecommunication channels using packages of data(usually or fixed length) instead of the convention real time system
PIXEL
The smallest area which can be displayed on a computer screen be a particular computer, one of the dots which make up the display
PROTOCOL
A set of convention on the format of input and output communication between two pieces of equipment
SPOOLING
Simultaneous peripheral operation inline, the practice of transferring information to an axillary’s storage