Online Motor Vehicle Licensing System

INTRODUCTION
1.1 BACKGROUND OF STUDY
Traffic laws and regulations in Nigeria were inherited from colonial administration. The
first Edith is the 1920 Road Traffic Ordinance of Lagos Colony and Southern Protectorate of
Nigeria which was applied to the operations of all motor vehicles until the country was
demarcated into regions (Northern, Western and Eastern). Thereafter, each region was
empowered to promulgate its traffic regulations.
Before 1939, vehicle inspection was carried out by the Directorate of works, while Motor
Licensing was supervised by the Motor Licensing office under finance. As a result of critical issue
with the colonial regiment of England during the world war, the Inspector General of Police was
mandated to undertake the responsibility of vehicle inspection as well as motor licensing until the
1958 constitution of Nigeria which conferred powers on regional (state) government to create
their own traffic laws.
On 1st January 1949, the road Traffic Act was promulgated which is available to the Road
Traffic Act chapter 548 Laws of the Federation of Nigeria (1990). It is this Act (1949) that gave
birth to Vehicle Inspection Office. Vehicle registration is the process of adding a vehicle to the
motor vehicle register and issuing it with registration plates. Vehicle licensing is the payment of a
fee for the use of motor vehicle on public roads. When the fee is paid, you receive a label
indicating the expiry date of the license. This label must be displayed on the vehicle.
In Nigeria, there are three arms of government agencies that are responsible for
automobile licensing, registration and control. They are Federal Road Safety Commission
(FRSC), the state Vehicle Inspection Officer (VIO) and the state Board of Internal Revenue
(BIR). The usual practice is for an owner to visit these three arms for the necessary payment, data
collection and issuance of necessary documents and materials such as plate numbers. The state
board of internal revenue collects fees for new automobile licenses and registration from owners
through a designated bank. They may request more documents such as custom papers, purchase
receipt, or a change of owner certificate on automobile.
Every automobile within the nation must be registered under a state and a local
government before a license plate is issued. Nigerian automobile registration plates often have the
state written at the top and have a group of three letters at the right hand side, indicating the
district of registration followed by their main town to aid in tracing and identifying location.
License plates serve to help law enforcement, motor vehicle authorities and others identify a
vehicle while simultaneously indicating that the registrant has paid the proper registration fee and
taxes on the automobile. License plates also offer information such as the weight class, the
country, state and local government in which the vehicle is registered, use restrictions (private or
commercial) and the age and engine capacity. In addition, some license plates show whether the
owner of the vehicle is a member of special organization or group such as the police force, custom
and the federal road safety commission. Moreover proof of ownership certificates are issued to
owners of automobiles on payment of certain fee by the board.
Apart from other advantages, this will now replace the manual process of registering
vehicle, issuing during licensing, renewing expired licenses, as well changing of ownership of the
vehicle. Since the computerize mode of operation is flexible and accurate record keeping assured,
it will give the management of the motor licensing authority enough time for planning and
decision making rather than being immersed in the detail of routing function (manual work).
This is necessary since the control of any establishment alternatively lies in the hand of
management. Also, the computerized operations of the licensing authority will ensure a very fast
retrieval of necessary information about (e.g.) vehicle information to the police in terms of urgent
need like during that of road accident.
In this research work, interaction will be created on the computerization and
implementation of motor vehicle licensing authority at the three level organization; vehicle
inspection officer, (VIO), Federal Road Safety Commission (FRSC) and the Board of Internal
revenue, which are required to monitor the processes that are involved starting from the exact date
of motor vehicle is registered, licensed, renewed, etc.
In the early 80s, the vehicle licensing system then was that each vehicle was licensed
based on the local government issuing the licenses. For instance, a vehicle licensed from Ikorodu
could bear (LAG 28 IKD) as plate number. Later with the formation of the Federal Road Safety
Commission (FRSC) in February 18, 1988, many procedures were changed, the plate number
format and their various slogans. Also it was made constitutional under the motor vehicle
administration as a Residual issue under the 1999 Nigerian constitution that a person seeking for
vehicle licensing must first possess the National driving license.
Motor vehicle administration is a composite process and revolves around the management
and the control of motor licensing including driving and other related licenses which include the
following matters:
1. Issuance and renewal of:
 Motor vehicle licenses
 Local driving license
 Learners permit
 Certificate of Roadworthiness of all licenses issued
2. Registration of vehicle
3. Preparing and keeping of statutory Registers of all licenses issued.
4. Collection of fees emanating from its operation and payment of same into the appropriate
subhead of the state government’s account.
Motor vehicle licensing system on the other hand is a phenomenon that is still estranged to
the Nigerian terrains. Though many western countries e.g. United States of America and some
Asian countries have implemented online licensing in one form or the other; it is yet to gain
popularity in this part of the world. The obvious merit of online motor vehicle licensing system
prompted this research project to see ways of integrating our vehicle licensing to the internet for
speed, efficiency, reliability and customer satisfaction.
In a highly populated country such as Nigeria, where a number of car owners increases
yearly, and the registration of motor vehicle is a slow process and sometimes in the sense of it a
difficult task. This is true in the sense that motor vehicle licensing authority/ system attend to
thousands of cars per year; thereby keeping records of license and their registrations manually
was a tedious work. It resulted in files containing records of application being misplaced,
damaged or misfiled due to the way the manual method of writing these records. Also writing
records of applicants in books affected the span of the record materials, and since the continue use
and re-use of these booklets everyday might lead to wear and tear which eventually led to loss of
important information.

1.2 STATEMENT OF PROBLEM
The basic problems facing motor vehicle licensing are: lack of proper security in the
system that creates avenue for fraud and manipulation of stored data in the system, lack of proper,
accurate and concise information about the vehicle owner, poor performance of the system during
information retrieval due to inefficient storage of data, lack of proper and accurate record keeping
of stored information and finally lack of review process: this is a situation where there is no
avenue created for review. This hinders adequate maintenance of the system.

1.3 OBJECTIVES OF THE STUDY
The aims of this study are:
 To develop software that will link by computerization all the procedures of motor vehicle
licensing system in motor license authority (that is, to have a centralized system).
 To improve the system performance and efficiency.
 To enhance the database for proper information and record keeping.
 To provide a reliable security access in order to avoid tempering with stored data.
 To provide a means of accessibility in case of accident and emergency.
 To enhance speedy recovery of stolen vehicles

1.4 SIGNIFICANCE OF THE STUDY
The significance of this study is to serve better than the existing system, enhance database
and improve effectiveness, efficiency and security of the system. Also to give appropriate
attention and quick access to prospective application. It is also intended that the study will assist
in the development of a new and hopefully better computer aided system.

1.5 SCOPE OF THE STUDY
The research work is restricted to motor vehicle licensing procedure that can take place in
the motor licensing office. This procedure involves an individual registering to obtain vehicle
license if the client meets up with the procedure.

1.6 PROJECT REPORT ORGANIZATION
This research work has five distinct chapters. Chapter one contains introduction,
background of the study, statement of problem, objectives of the study, significance of the study
and the scope of the study. Chapter two is the review of related literature, while chapter three is
the system analysis and design. Chapter four presents the system implementation with choice of
programming language and the system requirements. Chapter five contains summary,
recommendations and conclusion. There is also bibliography and appendix.